Privacy policy

In connection with the entry into force of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27.04.2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (Official Journal of the EU L 2016, No. 119) – hereinafter “RODO” – we inform you that:

1. Administrator: The administrator of your personal data is Matex Transport sp. z o.o. with its registered office in Kraków, 2 Kilińskiego Street, 30-308 Kraków, Poland.
2. Processor: the Administrator may act through an entity to which he entrusted data processing by means of a contract, indicating the data of this entity.
3. Personal data: personal data (in whole or in part) of natural persons (in the case of legal persons, members of their bodies/representatives) collected by the Administrator: first and last names, addresses: registered address, residence or correspondence address, numbers: PESEL, NIP, REGON and identity document, contact data: telephone numbers, e-mail addresses, bank account numbers, certificate and insurance policy numbers.
4. Contact details: For data protection matters and to exercise your rights, we invite you to visit: office@matex-transport.com.
5. Purposes of processing:
   1. contractual – necessary for the performance of a contract to which you are a party (Article 6(1)(b) of the DPA);
   2. contractual – necessary for taking action prior to entering into a contract based on your interest in an offer and your request to take action (Article 6.1.b RODO);
   3. the fulfilment of the Administrator’s legitimate interest in order to establish the level of service provided (Article 6(1)(f) RODO);
   4. the fulfilment of the Administrator’s legitimate interest through the possible assertion or defence against claims (Article 6(1)(f) RODO);
   5. the fulfilment of the Administrator’s legitimate interest by offering you services[AM 1] , (Article 6(1)(f) RODO);
6. Right to object: Pursuant to Articles 15(1)(f-g), 16 and 17 of the RODO, you have the right of access to the content of your data and the right to request the Controller to rectify, erase, restrict processing, the right to data portability, the right to object, the right to withdraw consent at any time without affecting the lawfulness of the processing (if processing is based on consent) that was carried out on the basis of consent before its withdrawal.
7. Exclusion of the right to object: the right to object may be excluded where it is demonstrated that we have legitimate grounds overriding your interests, rights and freedoms in relation to your data, in particular within the framework of our legitimate interest and where the data will be necessary for the establishment, assertion or defence of claims.
8. Data retention period:
   1. for the duration of the contract linking you and, after its termination, until the expiry of the limitation period for contractual claims and the time limits for the processing of personal data under the law (e.g. tax law);
   2. for the time necessary to prepare for the performance of an action (e.g. conclusion of a contract) and, if the action takes place, for the time necessary for its performance;
   3. after the expiry of the contract, your personal data provided at the conclusion and performance of the contract are stored in the form previously obtained (paper, electronic, scan) for a period of 10 years, unless the law provides for a different period or form of storage (e.g. tax law). If there is a dispute, a lawsuit or other proceedings (especially criminal proceedings) in progress, the archiving period will be calculated from the date of the final conclusion of the dispute or, in the case of multiple proceedings, the final conclusion of the last one – irrespective of the manner of its conclusion, unless the law provides for a longer retention period or a longer limitation period for the claim/law to which the proceedings relate.
9. Sharing of personal data: Your personal data may be made available to the following recipients: related entities, cooperating entities, including the Processor, professional advisors (accounting firms, legal and tax advisors, debt collection companies, institutions and administrative authorities fulfilling statutory obligations – in order to fulfil a legal obligation.
10. As data subjects, you have the right to:
    1. access to your data and to receive a copy of your data;
    2. to data portability;
    3. to object to the processing of your data;
    4. to rectify (amend) your data;
    5. erasure of your data, restriction of data processing;
    6. lodge a complaint to the supervisory authority, i.e. the President of the Office for Personal Data Protection.
11. Information on the voluntariness of providing data: The provision of personal data by you is voluntary, but is necessary for the provision of services on the basis of concluded contracts and /or orders/orders; the preparation of an offer and the conclusion of a contract for the provision of other services of the Administrator.
12. When processing personal data, the Administrator does not transfer data to countries outside the European Economic Area.
13. The Administrator does not process data by automated means (including profiling).
14. To the extent necessary to perform the contract concluded with you, as well as to the extent necessary for the Administrator to take action at your request and to the extent necessary for Matex Transport sp. z o. o. to fulfil its legal obligation – the processing of your personal data takes place on the basis of a legal provision, i.e. Article 6(1)(b) and (c) RODO without the need for your consent to the processing of your personal data.
15. This RODO Information Clause implements a legal obligation. It does not require any action from you.